Bylaws of the Long Hill Township Republican Club adopted November 14, 2002
ARTICLE I: Name
The name of the Club shall be the Long Hill Republican Club.
ARTICLE II: Purposes
The purpose or objects of this club are as follows:
a) To build loyalty in the Republican Party, Township of Long Hill, Morris County, the State of New Jersey, and the United States of America for constructive action at the primary and general elections.
b) To encourage from among its membership and the community active participation in governmental affairs and candidacy for public office.
c) To acquaint its members and community with the character and qualifications of all Republican candidates and to that end all such candidates during primary and general campaigns.
d) To recommend, endorse and actively support Republican candidates for local, county, state, and national offices.
ARTICLE III: Membership
Any registered Republican, who is a resident of Long Hill Township and who is in sympathy with the purposes of the club, is eligible for membership.
A candidate for membership shall be introduced or announced to the membership at large at a regular meeting. He or she shall become a member at the next regular meeting unless the Advisory Board shall advise such person of his or her ineligibility to become a member. This notice of ineligibility shall be given before the next regular meeting.
ARTICLE IV: Location
The location of the club shall be in Long Hill Township and its principal business is to be conducted in the Township of Long Hill, County of Morris, State of New Jersey.
ARTICLE V: Officers, Trustees and Advisory Board
The officers of the Club shall be a president, vice president, second vice president, a secretary, and a treasurer and shall at the time of their election be members in good standing. The officers shall be elected by secret ballot at each December meeting and shall be installed at the annual meeting the following January. Their term of office shall be one year. If any elective office of this Club shall become vacant, a special election shall be held to fill such vacancy.
There shall be five (5) trustees, three (3) trustees shall be elected by secret ballot by the general membership and the remainder appointed by the president with the advice and consent of the officers. The term of office shall be concurrent with the office of the president.
There shall be an Advisory Board consisting of the officers mentioned in Section 1, together with five (5) trustees as provided herein, which Board shall manage the affairs of this Club at the next meeting.
ARTICLE VI: Duties of Officers
Section 1: President
a) He or she shall preside at all meetings of the general membership and the Advisory Board.
b) He or she shall appoint all committees, but shall appoint the nominating committee with the advice and consent of the Advisory Board.
c) He or she shall be, ex-officio, a member of all committees except the nominating committee.
d) He or she shall appoint a corresponding secretary if deemed advisable.
e) He or she shall sign checks as provided in Section 4 of this Article.
f) He or she may order special audits of the Treasurer’s books at his or her discretion.
Section 2: Vice President
a) He or she shall perform all duties of the President in the latter’s absence or incapacity.
b) He or she shall assist the President in any of the latter’s duties.
Section 3: Second Vice President
a) He or she shall chair the membership committee and shall submit the names of all new members to the President and Advisory Board for acceptance.
b) He or she shall be responsible for publicity. Articles of interest and information shall be edited and sent to the appropriate media with the concurrence of the President.
c) He or she shall perform the duties of the office of the president in the absence of the President and Vice President.
Section 4: Secretary
a) He or she shall be responsible for the keeping of the books and minutes of the meetings of the Club and Advisory Board.
b) The Corresponding Secretary, if one is appointed, shall conduct the general correspondence and send out notices as may be directed by the President or Advisory Board.
Section 5: Treasurer
a) He or she shall receive, record, and deposit all funds of the Club in such depository as the Advisory Board may direct. He or she shall disburse funds as approved by the Club or by the Advisory Board in accordance with these bylaws.
b) All checks shall be signed by the Treasurer and by the President or Vice President. In the absence of the Treasurer, the President, Vice President, or Second Vice President may sign such checks as may be necessary.
c) The Treasurer’s books shall be audited annually by an Auditing Committee.
d) Monthly reports shall be made by the Treasurer to the Club and an annual report of all receipts and disbursements shall be made to the Club.
e) He or she may disburse funds as approved by the Advisory Board or by the membership at any regular or special meeting.
f) All disbursements shall be made by check
g) The Treasurer’s books shall be open to inspection by any member on request.
ARTICLE VII: Meetings
Section 1: Regular Meetings
Regular meetings shall be held on the third Thursday evening of each month at 7:30 PM. In case of conflict, the regular meeting date may be rescheduled by the Advisory Board.
Section 2: Special Meetings
a) Special meetings may be called by the President and in his or her absence by the Vice President or Second Vice President.
b) Upon petition of fifty-one percent (51%) of the members or a majority of the Advisory Board, the President shall call a special meeting within one (1) month.
Section 3: Quorum
A quorum shall consist of a majority of those members who have paid their dues.
Section 4: Meetings of the Advisory Board
a) Meetings of the Advisory Board shall be held from time to time at the discretion of the President or upon request of three (3) members of the board.
b) Four (4) members shall constitute a quorum of the Advisory Board
ARTICLE VIII: Committees
There shall be the following standing committees:
Ways and Means
a) There shall be a Nominating Committee appointed by the President, nor later the January meeting, with the advice and consent of the Advisory Board.
b) The Nominating Committee shall consist of five (5) participating members. Not more than two (2) members of the Advisory Board may serve on the Nominating Committee.
c) The Chairman of the Nominating Committee shall be chosen by the Committee from its membership. A temporary Chairman shall be named by the President when they appoint a Committee.
d) The Nominating Committee shall nominate candidates for Club offices. However, the existence of the Nominating Committee shall not preclude nominations from the floor.
e) The Nominating Committee shall report their nominations for Club offices at the November meeting.
ARTICLE IX: Dues
a) The dues shall not be less than twelve dollars ($12.00) per calendar year, to be paid upon application for membership.
b) Dues may be increased by an affirmative vote of two-thirds (2/3) of the members present at a regular meeting.
Notices shall be sent out to the members by the Secretary with the notice for the January meeting to the effect that dues are payable at the first meeting in January.
No member is eligible to vote at any time unless dues are paid in full. Any member who has not paid their dues by the conclusion of the June meeting shall be dropped from the roll but may reapply in accordance with the provisions of Article III.
ARTICLE X: Restrictions
No officer of this Club shall serve more than two (2) successive terms in the same office unless elected by two-thirds (2/3) of the membership present.
No special meeting shall be called and no change in the date of a regular meeting shall be made without seven (7) days notice being given to each member.
No candidate shall be endorsed for any primary election.
No monies shall be borrowed without the sanction of the general membership.
No bill in excess of one hundred ($100.00) shall be paid that is not approved by the general membership or Advisory Board.
No public action shall be taken in the name of the Long Hill Township Republican Club without the knowledge and approval of the Advisory Board or the general membership.
ARTICLE XI: Order of Business
Call to order.
Reading of Minutes.
(Annual Meeting – Installation of Officers).
Treasurer’s statement (Annual Meeting – Report of Auditing Committee).
Report of Corresponding Secretary.
Reports of Standing Committees.
Reports of Special Committees.
(March and November Meetings – Report of Nominating Committee).
(December Meeting – Election of Officers).
Program open for forum.
ARTICLE XII: Procedure
Robert’s Rules of Order (Newly Revised) shall govern the conduct of all meetings.
ARTICLE XIII: Amendments
These By-Laws may be amended at any regular meeting or special meeting of this Club upon the affirmative vote of two-thirds (2/3) of the members present at such meeting, provided that a written copy of any proposed amendment for consideration shall have been submitted to the Secretary and also mailed, together with a notice of the time an place of such meeting, to each member at his or her last known address, at least twenty (20) days prior to the date of said meeting.
All rules or by-laws in force or effect are hereby repealed, and this revision shall go into effect immediately upon adoption by the Long Hill Republican Club.